Release notes January 2023
The Effectiveness of Digital Job Forms as a Quality Control Tool
03.01.2022
Know how
In every sector of the economy, Quality Control (QC) and Quality Assurance (QA) form the cornerstones of quality management. For all systems to run smoothly, QC/QA must be completed in a timely fashion so that all stakeholders involved can track and manage the quality of the products and
services from inspection to distribution.
Moreover, if all processes are efficient and effective, the business will benefit immensely by offering quality products and services. Furthermore, a good quality assurance team ensures fewer inspections and lowers the cost of inspections. In the long run, this will enable the company to save time and resources, making the entity more competitive and reducing production costs.
What are Digital Job Forms?
A digital job form is usually equated to a paper document used to gather raw data from different
people in a business set up. A company can digitize a variety of documents to suit their business
needs. These forms include a safety report, all types of surveys and inspections, a timesheet, or an
expense report.
Digital forms serve an array of purposes in each industry. Using digital forms aids in
avoiding duplication of data collected, stored, and disseminated to all departments within an
organization.
How can Digital Job Forms Improve Quality Assurance?
Traditionally, control procedures were done manually, which consumed a lot of time in documentation
and processing. Moreover, paper QA/QC task forms required manual filling, rekeying, and
dissemination. Additionally, during a routine service quality control inspection, digital forms can be
useful to capture damaged products, or output flaws with a camera. The captured data can later on be
printed or saved and shared as attachments to the relevant departments.
Not only is this process additional process work, but it also consumes a lot of time. Moreover, it
creates room for crucial images to be forgotten, lost, or overlooked. However, digital forms for control
processes come as a blessing more than a curse. Below are some of the benefits of these forms to
ensure quality.
Increase Data Accuracy
Digital forms are essential in helping companies to attain more significant milestones for the
production and testing processes. This will ensure stakeholders receive better quality products
produced using state of the art technology in the long run. Moreover, these forms play an integral role
in increasing a company’s accuracy, agility, and production capacity. Furthermore, digital forms
provide real-time and instant insights into market/ business trends.
Simplified Quality Control Processes
A company can create digital forms for its mobile workers to simplify the QC processes. Moreover,
this action will ensure all the data collected are safely stored and accessed quickly by other
organization members. Furthermore, digital forms are beneficial since any employee can fill out their
quality control form remotely regardless of their location as long as they have access to a PC or a
smartphone. Upon submission, these forms can be uploaded to a secure cloud location to be
accessed in real-time.
Work Without Internet Connection
Digital QA and QC forms can be completed and submitted without the need for a signal. Moreover,
employees can routinely update their task steps offline and save them on their devices. Later on, they
can rout them back-office after an agreed period or whenever a signal is available. This whole
process has enabled companies to capitalize on their resources and time.
Effective Usage of Resources
Back in the days, manual QA and QC required massive usage of paperwork. This led to a massive
delay in generating, processing, and disseminating important communication for decision making.
Moreover, this led to a piling up of tasks to be executed or initiated. Additionally, not all tasks in the to
do list will be covered effectively, leading to work backlogs. Currently, all these issues are mitigated
by the use of digital quality control measures.
Ditching The Use of Paper
Technological innovations have taken the business space by storm. Currently, most firms using
quality assurance or quality control forms do it digitally. This has led to the elimination of chaos and
inconveniences caused by paperwork. Moreover, staff in quality management docket are usually
loaded with an extensive collection of documents to be completed.
The introduction of digital QC/ QA forms brought relief to the quality management teams. In today’s
job set up, they can clear off the clutter of paper documents. Moreover, this has immensely reduced
the need for considerable physical resources and storage spaces.
Variety of Data Collected
Digital QA/QC forms are flexible. Moreover, the creators can customize the layout to incorporate new
data, eliminate or paraphrase existing data that paper forms could not handle before. Moreover,
digital forms apply to all ages and qualifications, thus creating a versatile data set, which is vital for
the company to gauge its quality systems.
Moreover, these forms can be tailored to cater to workers with disabilities hence no discrimination
across the organization. Furthermore, digital forms can capture signatures and approvals on the
digital signature boxes. A company can also incorporate GPS coordinates and maps for its field staff
to fill in; hence, assessing their exact locality and amount of work done is flawless.
Readily Available Gathered Data
Thanks to the digital forms, the quality management team can analyze and collate collected data in
real-time. This has been an effective way to detect inefficiencies early and provide control measures
to avert disasters. Moreover, this process has improved the processing cycles and eliminated delays.
This has not only simplified data collection, especially from workers operating from remote worksites.
Improvement of Product Traceability
As discussed above, digital forms can smoothen a company’s quality control process. Moreover, it
can simplify, improve, and enhance a company’s agility. Additionally, with the state-of-the-art
technology used to generate these forms, a company can incorporate serial numbers and codes to
track inputs during the processing stage, finished products, and provide trends of the market’s
consumable products. This can efficiently be done using barcode scanning machines and mobile
devices.
Conclusion
Ensure you purchase a platform that allows you to streamline, evaluate, and organize the work of
your field staff. Notably, online forms provide real-time indicators that can be adaptable fully in any
field; hence, you won’t have anything to lose in the long run!
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